Benefits:
Health insurance
Job Summary
We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling Pharmaceutical Rep/lunch meetings, paying invoices, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.
Responsibilities
Maintain calendar of appointments and meetings
Schedule appointments
Provide back-up if needed with answering incoming calls
Maintain the office layout with efficiency and organization in mind
Collaborate with ADP to create, update, and maintain office procedures
Maintain office equipment in good working order
Pay and record invoices
Accurately maintain general office budget
Submit referral requests to PCP office for patients with HMO plans.
Maintain incoming faxes thru fax log.
Order office supplies
Qualifications
High school diploma/GED required, some college preferred
Bilingual-(English/Spanish) required
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Detail Oriented
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